You will be responsible for

Supporting Genesis Design Europe in all administrative, operational and front-office functions
Independently managing budget-related tasks including purchase orders (PO), purchase request tracking and year-end closing processes
Supporting expense tracking, invoice coordination and financial reporting
Acting as a central coordination point between internal teams and external partners/vendors
Serving as the first point of contact for visitors, clients and external partners
Managing visitor access procedures in accordance with company policies
Handling incoming and outgoing mail, parcels and shipments between HQ and external stakeholders
Overseeing general office management tasks (e.g. NDA handling, office supplies, onboarding support for new employees)
Proactively identifying office-related needs and coordinating with relevant departments to resolve issues
Arranging business travel (flights, accommodations, transportation) and handling expense reimbursement processes
Maintaining reports and documentation related to administrative and organizational activities

Who we are looking for

Vocational training or a degree in business administration, office management or a related field
Minimum 2 years of experience as a Team Assistant, Personal Assistant or similar role
Strong communication skills in Korean and English; German is a plus
Proficiency in MS Office (Excel, PowerPoint, Outlook), additional systems/tools experience is an advantage
Strong organizational skills with the ability to manage multiple tasks independently
A proactive, reliable and service-oriented mindset
Professional appearance and communication skills for front-facing (reception) responsibilities
Strong coordination skills with the ability to work across functions and resolve operational issues
Ability and willingness to work on-site in Beilngries (Germany)
Comfortable working in an international and collaborative environment

For questions and details please do not hesitate to contact Ms. Herrmann.
We look forward to your detailed application.